Discount and other lines

In this article you will find information about:

1. When can this feature be used?
2. How does it work?
3. Difference in amount
4. Fixed Amount
5. Percentage
6. Restrictions

1. When can this feature be used?

• Background:
  • SBQ reads basic amounts from the invoice’s totals i.e. amount before vat, vat amount and amount after vat.
  • Sometimes there are additional costs or discounts that need to be booked specially.
  • They go unnoticed if Smartbooqing doesn’t read them. Therefore, this feature is offered to define such additional charges or discounts that can be applied to invoices from certain business partners.
• When certain deductions or additions need to be made for invoices from certain business partners, this function is useful.
• Following can be set up using this function
  • Discounts (as a lump sum or as %)
  • Payment discounts (as a fixed amount or as %)
  • Any fixed addition / deduction
  • Differences in amounts (payment differences)
    • Total amount of the items on the invoice does not correspond to the VAT including amount
    • Calculation error in the invoice e.g. addition of amount excluding VAT and VAT amount is not equal to the amount including VAT
• At the end of the normal posting lines of the invoice; The system will add an additional booking line with this setting.
• Note: This feature is available for all business partners and at all processing settings

2. How does it work?

• Go to Contact List select the contact and click on ‘Discounts’. (image 1 below)
• The symbol is shown for activated discount setting in column ‘Settings applied’
• Set up the following

3. Difference in amount

• See paragraph above.
• Set up a G/L account to which the payment difference can be posted.

4. Fixed amount

• • Choose the amount (not %)
  • Apply rule to invoices: Does it apply to all invoices/ only to invoices with positive amounts/ only invoices with negative amounts
  • Booking approach:
    • Reduce: The selected amount will be deducted from the total invoice amount (Incl. VAT)
    • Increase: The selected amount will be added to the total invoice amount (Incl. VAT)
• Select the VAT code account and Apply VAT on Amount (Incl.VAT or Excl.VAT)
• On Review note: Choose this if these rules are to be displayed on the Review page

5. Percentage:

• Everything is the same as above except for an additional condition as described below:
• Choose the % (no amount)
  • Apply Setting To – Based on the selection, the system will apply the selected amount / % to the “amount including tax” or the “amount excluding tax”.
  • For example, 5% discount is applied:

Figure 1 (contact list where the institution is present)

Figure 2 (parameters that can be set)

6. Restrictions

• Current discounts mentioned on the invoice are not included in the system. Only the calculated value in percentage as specified in the settings is applied. Only % can be entered in the ‘percentage’ section. No amounts.
• Only amounts can be entered under ‘fixed amount’.
• VAT is not applied to these three additional rules.
• To find the ‘difference in amount’, the system will check the total amount including VAT of the item lines. Not the amount excluding VAT, which can sometimes be the case.
• Discount settings will have higher priority than Rounding setting.