Discount and other lines

In this article you will find information about:

1. When Discount setting function shall be used?
2. How to use Discount setting?
3. Discrepancy amount
4. Fixed Amount
5. Percentage
6. Limitations

1. When Discount setting function shall be used?

• Background:
  • SBQ reads basic amounts from the invoice’s totals i.e. amount before vat, vat amount and amount after vat.
  • Sometimes, there are additional charges or deductions that also need to be accounted for.
  • They will go unaccounted, if SBQ doesn’t read them. That’s why this feature is presented to define such additional charges or deductions which can be applied against invoices of particular contacts.
• When certain deduction or additions are to be made for invoices of certain contact then this setting is useful.
• Following can be set up using this function
  • Discounts (as a fixed amount or as %)
  • Payment discounts (as a fixed amount or as %)
  • Any fixed addition / deduction
  • Amount differences (Discrepancy amount)
    • Total amount of articles on invoice do not match with amount including vat.
    • Mathematical inaccuracy the invoice e.g. addition of amount excluding vat and vat amount is not equal to amount including vat.
• At the end of normal booking lines of the invoice; system will add extra booking line for the selected criteria under this setting.
• Note: this function is available for all contacts with any processing rule.

2. How to use Discount setting?

• Go to Relatielijst select contact click on button Kortingen. (pic. 1 below)
• Symbol is shown for activated discount setting in column Instellingen toegepast
• Set up the following

3. Discrepancy amount

• When to use is mentioned in para above.
• Set up the account code where this discrepancy amount must be booked.

4. Fixed amount

• • Choose the amount (not %)
  • Apply rule on invoices – whether to apply this for all invoices / only for invoices with positive amounts / only invoices with negative amounts
  • Booking approach:
    • Reduce: Selected amount will get deducted from invoice total (Incl. vat) amount
    • Increase: Selected amount will get added in invoice total (Incl. vat) amount
  • On Review comment: choose if these lines are to be shown on Review page.

5. Percentage:

• Everything is same as above except an additional condition mentioned below
• choose the % (not amount)
  • Apply setting on: based in the selection, system will apply the selected amount / % on the ‘amount including vat’ or the ‘amount excluding vat’.
  • E.g. 5% discount is to be applied

Pic 1 (contact list where this setting is present)

Pic 2 (parameters that can be set up)

6. Limitations

• Actual discount mentioned on the invoice is not taken by system. Only calculated value as per % mentioned in the setting is applied.
• Only % can be entered for ‘percentage’. No amounts.
• Only amounts can be entered for ‘fixed amount’ setting. No %.
• No vat is applied on any of these three extra lines.
• For finding ‘discrepancy’, system checks total amount of articles line only with amount including vat. Not with amount excluding vat, which can be the case on some occasions.